Records and Information Management

Course Number:
OS 240
Transcript Title:
Records and Information Management
Created:
Aug 15, 2022
Updated:
Jul 13, 2023
Total Credits:
4
Lecture Hours:
30
Lecture / Lab Hours:
20
Lab Hours:
0
Satisfies Cultural Literacy requirement:
No
Satisfies General Education requirement:
No
Grading Options
A-F, P/NP, Audit
Default Grading Options
A-F
Repeats available for credit:
0
Prerequisites

Recommended 

Word processing and spreadsheet skills. 

Course Description

Introduces records and information management (RIM) of both physical and electronic records. Develops industry standard filing skills using various filing methods. Examines the role of information governance in a business setting. Addresses the ethical and legal considerations of RIM. Recommended: Word processing and spreadsheet skills. Audit available.

Course Outcomes

Upon successful completion of this course, students will be able to:

  1. Apply filing rules and methods to manage records efficiently through their life cycle.
  2. Manage electronic and physical records using alphabetic, numeric, geographic and subject filing procedures.
  3. Apply ethical and legal rules and principles to the management of records and information.
  4. Evaluate an entity’s information governance plan.

Suggested Outcome Assessment Strategies

The determination of assessment strategies is generally left to the discretion of the instructor. Here are some strategies that you might consider when designing your course: writings (journals, self-reflections, pre writing exercises, essays), quizzes, tests, midterm and final exams, group projects, presentations (in person, videos, etc), self-assessments, experimentations, lab reports, peer critiques, responses (to texts, podcasts, videos, films, etc), student generated questions, Escape Room, interviews, and/or portfolios.

Course Activities and Design

The determination of teaching strategies used in the delivery of outcomes is generally left to the discretion of the instructor. Here are some strategies that you might consider when designing your course: lecture, small group/forum discussion, flipped classroom, dyads, oral presentation, role play, simulation scenarios, group projects, service learning projects, hands-on lab, peer review/workshops, cooperative learning (jigsaw, fishbowl), inquiry based instruction, differentiated instruction (learning centers), graphic organizers, etc.

Course Content

Outcome #1: Apply filing rules and methods to manage records efficiently through their life cycle.

  • RIM (Record and Information Management)
  • RIM Challenges
  • Records and information lifecycle: creation, distribution, use, maintenance and disposition,
  • File plans
  • Retention programs and schedules
  • Archival records

Outcome #2: Manage electronic and physical records using alphabetic, numeric, geographic and subject filing systems and procedures.

  • Electronic records: fields, subjects, keywords
  • Alphabetic Indexing Rules
  • Consecutive and nonconsecutive numeric coding systems
  • Geographic Information System (GIS)
  • Electronic media and image records
  • Electronic databases: Tables, fields and records; primary keys; queries

Outcome #3: Apply ethical and legal rules and principles to the management of records and information.

  • ARMA International & Generally Accepted Recordkeeping Principles
  • Association for Information and Image Management
  • ISO 15489
  • Privacy Acts

Outcome #4: Evaluate an entity’s information governance plan.

  • RIM program and manual
  • Record security, data protection
  • Case studies
  • Assessing and mitigating risk
  • Disaster prevention, preparedness, recovery

Suggested Texts and Materials

Records Management by Judith Read